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Enrolment and re-enrolment
 

2009 Re-enrolment information for current students

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If you are enrolled in a course that is administered by the Faculty of Science you are required to re-enrol through the University’s Web Enrolment System (WES) between the following dates for the upcoming academic year:

Monday 13th October 2008 and Monday 24th November 2008

It is your responsibility to ensure that you have read and completed all re-enrolment requirements by the end of the specified science enrolment period. Student Services staff at the Faculty of Science are available to discuss unit selection, course requirements, course transfer or your academic progress. No appointments are necessary.

You are required to re-enrol into units for both first and second semesters. Please ensure that you re-enrol into the correct number of units each semester.

WARNING

Should you fail to re-enrol during this enrolment period you:

  • Will be liable for a late fee of $110.00, or
  • May forfeit your place in a science course at Monash University.

It is recommended that you do not leave re-enrolment until the last day as you may experience WES access issues, require course information or units may have limited places available.

You will receive a transaction number once enrolment via WES has been successful. A transaction number will be displayed and also sent to your Monash email account. It is recommended that you keep these transaction details as evidence of your enrolment /re-enrolment and/or variation of enrolment.

If you do not receive a transaction number you have not enrolled correctly.

It is an essential requirement that you check your Monash email account on a weekly basis.

Dates and penalties

13th October 2008 –
24th November 2008

Re-enrol via WES in a timely manner and no late fee will apply.

25th November 2008 –
22nd December 2008

If you have not re-enrolled you must do so now via WES. An automatic $110.00 late fee will apply. If you do not enrol during this period you risk losing your place in your course.

23nd December 2008 – 11th January 2009

WES closed to students

From 12th January 2009
  • If you have not re-enrolled you must contact the Faculty of Science directly. The Faculty will determine if there are any places available for late enrolling students in 2009.
  • If you are permitted to re-enrol an automatic $110.00 late fee will be applied.
  • If the Faculty does not have any places available your course may be discontinued.

Failed units

If you fail unit(s) in semester two 2008, which are a pre-requisite or a co-requisite for units that you have enrolled into for 2009 your enrolment in the upcoming units will be shown on your Monash portal as “INVALID”. You must remove all “INVALID” units and replace them with different units.

Course transfer

When applying for a transfer to another course you should re-enrol in your current course as per normal and discontinue your course if you receive an offer for your new course.  Please note applications for course transfer close on 31st October 2008.

Intermission (Leave of absence)

If you wish to apply for intermission you must do so via WES or by submitting an intermission application form to the Faculty of Science during the designated science re-enrolment period. Failure to do so may result in your enrolment becoming INACTIVE and your course may be discontinued for failing to re-enrol.

If you apply for intermission for semester one 2009 only you must still enrol in units for semester two 2009.

Please note: different academic and financial penalties may apply depending on when you apply for intermission. You should refer to the principal dates for more information.

Course discontinuation

If you wish to completely withdraw from your current science course you must do so via WES or by lodging a completed Enrolment Amendment Form at the faculty office. Please refer to the principal dates for cut-off dates for discontinuing your course without penalty.

International students

International science students on a student visa must ensure that they are enrolled in a full time load of 24 credit points (4 units) for each semester to comply with the Education Services for Overseas Students (ESOS) guidelines.

If you do not maintain this full time enrolment you may be in breach of your student visa conditions and may be reported to DIAC.

You must contact the faculty office if you wish to discuss an enrolment of less than 24 credit points in either semester. As an international student you are recommended to check the Education Services for Overseas Students (ESOS) guidelines.

Study abroad and exchange students

Current study abroad and exchange students
If you are currently enrolled in a study abroad or exchange program and will continue studying overseas in semester one 2009 you must contact the Faculty of Science office to advise which units you will be undertaking at the overseas institution.  You must do so as you will not be able to re-enrol into your study abroad/exchange units via WES. You must still re-enrol via WES for semester 2 2009 units.

If your semester one 2009 units have not been pre-approved by the faculty, detailed unit outlines must be provided to the faculty in order for a credit to be assessed and approved.

Students intending to enrol in a study abroad or exchange program in 2009
If you are intending to enrol in a study abroad or exchange program in 2009 you are still required to re-enrol into units for both first and second semesters at Monash.  Once your study abroad/exchange program has been approved, you will be required to amend and finalise your enrolment prior to going overseas.

Unit amendment

Once you have re-enrolled into units for the upcoming academic year you will be able to access WES and change your enrolment during the following periods:

25th November 2008 – 22nd December 2008

Add and discontinue units.

12th January 2009 – 13th March 2009

Add and discontinue units.
**Semester 1, 2009 off campus learning units may not be added after 13th February 2009.

14th  March 2009–
4th May 2009

Discontinue units only.

Please note that results for semester two 2008 are officially released on the 28th November 2008.

Fees

Once you have re-enrolled for the upcoming year you will receive an email to your Monash email account informing you that your Enrolment Details and Fee Statement is available online via WES (Web Enrolment System).

Timetable

The 2009 Timetable will be available from 13th October 2009 and can be viewed via the Monash University Timetable System (MUTTS).

University wide class allocation is available via Allocate+.  Please refer to Allocate+ homepage for Schedule of Operation for 2009.

Contact us

You can contact the School(s) or Departments(s) of Science directly for specific unit advice and the Faculty of Science for all enrolment and course advice.

Useful links